Thank you for submitting to the 5th annual Art and Olfaction Awards. The awards will take place on April 21, 2018, at The Tabernacle in London.
Please take a moment to review our rules, below. Once you have filled out the online submission form (accessible from the bottom of this page), you will receive an email with instructions on how to send your physical perfume.
Email us at email@example.com with any questions!
We accept submissions in three categories. Please take a moment to read the qualifiers and rules for each category, as they have changed for this 5th award.
+ INDEPENDENT AWARD:
This is for perfume brands that employed an external perfumer or fragrance house to initiate and create the submitted perfume, which was then released under the brand's name.
> Read the independent category qualifiers here
+ ARTISAN AWARD:
This is for perfume houses that are owned or co-owned by the submission's primary perfumer, who initiated and created the submission's formula in-house, then released under the brand's name.
> Read the artisan category qualifiers here
+ SADAKICHI AWARD FOR EXPERIMENTAL WORK WITH SCENT:
This is for experimental practitioners who make unconventional or non-traditional use of scent, that takes it out of the domain of traditional perfumery.
> Read the Sadakichi Award qualifiers here
The submission fee is $65.00 per submission in the artisan and independent categories.
The submission fee is $15.00 for submission in the Sadakichi Award for Experimental Work with Scent.
This submission fee covers administration costs, storage costs, transportation costs, and the production of the award event itself.
Each submission is made in two steps:
+ Filling the online submission form
+ Sending the physical perfume
Once you submit your online form, you will receive an email with instructions about sending your physical submission to the IAO.
WHO CAN SUBMIT
We accept submissions from independent and artisan perfumers, and experimental practitioners with scent from all countries. The company producing the perfume must be either privately-owned, or owned by another privately-owned company with no more than four fine fragrance holdings in its brand portfolio.
SUBMISSION RELEASE DATE
Entries for the 2018 Art and Olfaction Awards in the independent and artisan categories must have first been made available for sale to the public (artisan and independent category) between the dates of Jan 1, 2017 and Dec 31, 2017.
Entries for the Sadakichi Award must have been exhibited to the public between the dates of Jan 1, 2017 and Dec 31, 2017. If the opening for the exhibition was in late 2016, we accept it as a qualifying submission as long it was continuously exhibited into 2017.
There is a maximum amount of 3 (three) entries in each category (artisan, independent or experimental) per perfume brand that can be submitted for the award.
We do not accept reformulations or re-releases of existing scents, released to market under the same name and in the same form. Please review our FAQ section for more information.
Submissions that do not comply with the criteria defined herein shall be deemed as void and disqualified at the Institute for Art and Olfaction’s sole discretion. Please take a moment to email us at firstname.lastname@example.org if you have any questions about which category your submission falls under.
ADDITIONAL CONDITIONS OF PARTICIPATIONBy participating in the Contest, entrants agree to be bound by these Official Rules including all eligibility requirements and IAO's decisions, which are final and binding in all matters related to this Contest.
AGREEMENT TO RULES:
Entrants agree to abide by the terms of these Official Rules and the decisions of the judges which are final and waive any right to claim ambiguity in these Official Rules.
By acceptance as an entrant in the Contest and/or receipt of any prize, each entrant and/or winner agrees to release and hold harmless IAO, and it’s respective, affiliates, and each of their respective parent companies and each such company’s officers, directors, members, advisors, partners, employees and agents (collectively, the “Released Parties”) from and against any claim, demands, debts, damages, actions or cause of action of any nature or kind (including attorney’s fees) arising out of entrants’ participation in the Contest.
Except where prohibited, participation in the Contest constitutes winner’s consent to IAO’s and its agents’ use of winner’s name, likeness, photograph, voice, opinions and/or hometown and state or country for promotional purposes in any media, worldwide, without further payment or consideration. Further, neither entrant nor any person or entity acting of behalf of entrant will issue any derogatory comments about IAO in any medium in connection with the Contest. Any breach of this provision will entitle the IAO to seek damages from any such person to the fullest extent permitted by law.
IAO reserves the right to cancel, suspend and/or modify the Contest, or any part of it, if any fraud, technical failures or any other factor beyond IAO’s reasonable control impairs the integrity or proper functioning of the Contest, as determined by IAO in its sole discretion. IAO reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Contest or to be acting in violation of these Official Rules or the Rules for submission listed above, or in an unsportsmanlike or disruptive manner. Any Entrant who has been disqualified from an IAO Contest may be rejected by IAO as an Entrant in any future Contest, such decision shall rest solely with IAO. Any attempt by any person to deliberately undermine the legitimate operation of the IAO and/or the Contest may be a violation of criminal and/or civil law, and, should such an attempt be made, IAO reserves the right to seek appropriate remedies from any such person to the fullest extent permitted by law. IAO’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. These Rules may be modified at any time by an amendment by IAO and notification shall be by publishing such modified Rules on-line on the IAO website.
LIMITATIONS OF LIABILITY:
The Released Parties are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Contest; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Contest; (4) technical or human error which may occur in the administration of the Contest or the processing of entries; (5) late, lost, undeliverable, damaged or stolen mail; or (6) or any injury or damage to entrant which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Contest. If for any reason an entrant’s entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is entry in the next Contest. No more than the stated number of prizes will be awarded annually.
All entrants hereby indemnify, defend and hold the Released Parties harmless against any and all actions, causes of action, in law, equity or otherwise, and any loss, damage, cost or expense suffered by the Released Parties, in relation to: (1) any breach of these Official Rules by entrant; (2) any threat, claim, actions, causes of action, demands or proceeding by a 3rd party that the entrant’s Submission infringes, or may infringe, the rights, including intellectual property rights, of a 3rd party; or (3) their participation in the Contest, or the announcement and/or determination of finalists, winners or receipt of any prizes.
Except where prohibited, entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Contest or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate California State Court located in Los Angeles County, California; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Contest, but in no event attorneys’ fees; and (3) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses of entry into the Contest, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and IAO in connection with the Contest, shall be governed by, and construed in accordance with, the laws of the State of California without giving effect to any choice of law or conflict of law rules (whether of the State of California or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of California.
THAT'S IT!Phew, you made it through the rules! Now it's time to submit!
Please click the appropriate category below, and fill out the form. Any questions? Email us at email@example.com and we will get right back to you: On parle français, y hablamos también el español.
We look forward to receiving your submission for the fifth annual Art and Olfaction Awards.
ARTISAN CATEGORY QUALIFIERS
Art and Olfaction Artisan Award honors excellence in artisan perfumery. The fifth annual Art and Olfaction Artisan Awards will be presented to two outstanding perfumes out of
The artisan category is for perfume houses that are owned or co-owned by the brand's primary perfumer. This perfumer wrote and initiated the submitted perfume formulation, and oversaw all aspects of production. The submitted perfume was then released under the brand's name.An artisan submission must meet all of these points:
- The perfumer who wrote the submitted perfume's formula owns or co-owns (minimum of approx. 35% ownership) the company that is releasing the submitted perfume.
- This perfumer directly wrote the initial perfume formulation of the submitted perfume.
- This perfumer directly oversaw all aspects of production.
- This perfumer has or shares creative control over branding, production, marketing and distribution.
- The company’s product development is contingent on the perfumer’s direct involvement, labor and oversight.
INDEPENDENT CATEGORY QUALIFIERS
The Art and Olfaction Independent Award honors excellence in independent perfumery. The fifth annual Art and Olfaction Artisan Awards will be presented to two outstanding perfumes out of ten finalists.
The independent category is for perfume brands that employ an external perfumer or fragrance house to initiate and create their blends, with creative direction from the perfume brand. The final perfume is then released under the brand's name.
An independent submission must meet all of these points:
- The company that released the perfume commissioned or employed an external perfumer or fragrance house to initiate and create the perfume, which was then released under the company name
- The company that released the perfume had creative control over the creative decisions related to the scent, including branding and marketing
- If the company is owned or co-owned by the company's perfumer, the perfumer acts primarily as a business person and/or creative director, leaving the majority of the formulations to external hires, commissions, or fragrance houses
- The company producing the perfume is either privately-owned, or owned by another privately-owned company with no more than four fine fragrance holdings in its brand portfolio
SADAKICHI AWARD QUALIFIERS
The Sadakichi Award honors the work of people who engage with scent outside of the realm of commercial perfumery. The fourth annual Art and Olfaction Sadakichi Award for Experimental Work with Scent will be presented to one outstanding experimental project out of five finalists.
The Sadakichi Award for Experimental Work with Scent is for experimental practitioners who make unconventional or non-traditional use of scent that takes it out of the domain of traditional perfumery.
A Sadakichi Award submission will meet one or more of these points:
- The project may be a collaborative project, or a solo project
- The project must have been created with the intention of existing in the realm of a creative practice, whose primary audience lies firmly in the space of culture, technology, design, media, academia, etc.
- The scent component of the project is concept-driven, and produced in conjunction or in support of a creative or technological practice or project
- The scent project has been exhibited to the public in some way in the 2017 calendar year in a public setting (examples of this include but are not limited to a gallery, a publication, a theatre, online, an academic conference, etc.)
- The scent component of the project may have been formulated either by a professional perfumer or by a non-perfumer
- For the sake of the awards, we define a creative practice as a visual, performative, literary, conceptual, technological, installation-based, curatorial or musical practice